What are our policies and procedures?

Current written protocols, policies and procedures for delivering our services and responsibilities.

Academic services
The documents not linked to below are available from foi@newdur.ac.uk

Academic Appeals Regulations
Academic Assessment Appeals Procedure - COVID 19
Appeal Form: A-Level and GCSE
Appeal Form: VTQs
Academic Malpractice Policy (FE)

Academic Malpractice Policy (HE)
Academic Malpractice/Maladministration Policy

Academic Policy Development Framework
Academic Regulations for the Award of Foundation Degree
Section A: Regulatory Principles Governing the Award of Foundation Degree
Section B: Regulations Governing the Design, Validation, Approval and Review of a Foundation Degree
Section C: Regulations Governing Assessment and Progression 
Section D: Regulations relating to External Examiners
Section E: Regulatory Principles Governing Recruitment and Admission to Programmes

Accreditation of Prior Achievement Policy
Admissions Policy
Admissions Policy (Higher Education)

Assessment Policy (FE)

Assessment Policy (HE)

Examinations and Assessments Policy

Careers Education, Information and Guidance Policy

Withdrawals Policy for Students (HE)

Maths and English Policy
Modifications to an Award Policy
Procedure for Supporting Transgendered Students and Staff
Observation of Teaching and Learning Policy

Quality Assurance and Improvement Policy (OfSted)
Quality Assurance, Improvement and Enhancement Policy

Refund and Compensation for Higher Education Policy
Research Ethics Policy
Student Engagement Policy

Teaching Learning and Assessment Policy

TEL Strategy

Withdrawal of Awards/Qualifications Policy


Appeals 2020 - COVID 19

Appeal Form - A Level and GCSE

Appeal Form - VTQs

Access and Participation Plan 2019-20

Access and Participation Plan 2020-21

HE Strategy


Comments, Suggestions and Complaints
Comments, Suggestions and Complaints

Complaints Policy


Conducting College business
Audit Code of Practice
Financial Memorandum and Funding Agreements
Instrument and Articles of Government
Learning & Skills Act 2000
Public Interest Disclosure Policy - available from human.resources@newdur.ac.uk
Governance Documents

Equality and diversity
Equality & Diversity at New College Durham


Estates management

Disposal of Electrical Waste Guidelines: Small Appliances

Estates and Facilities Strategy 2021-2026

Estates Charter


The documents below are available from foi@newdur.ac.uk

Energy Management Policy

Environmental and Sustainability Policy

Green Travel Plan

Legionella Policy

Management of Asbestos

Portable Appliance Testing (PAT)

Prevention of Pollution Policy

Waste Management Policy


Health and safety

The documents below are available from HealthSafety@newdur.ac.uk

Accident Incident Policy

Confined Spaces Policy

Contractors Policy

Control of Vibration at Work Policy

COSHH Policy

Disaster Recovery Policy

Display Screen Equipment Policy

Driving at Work Policy

Driving at Work Policy

Educational Visits Policy

Emergency Transport Policy

Fire Policy

First Aid Policy

Health and Safety Policy Summary

Health and Safety Training Policy

Health Surveillance Policy

Infection Control Policy

Key Stage 4 Policy

Lifting Equipment (LOLER) Policy

Lone Working Policy

Management of Health and Safety Policy

Manual Handling Policy

Medical Needs Policy

Noise at Work Policy

Occupational Health Referral Policy

Personal Protective Equipment Policy

Prevention of Violence Policy

Provision and Use of Work Equipment Policy

Safety Signs Policy

Smoking Policy

Stress at Work Policy

Substance Misuse Policy

Work Experience Placement Policy

Working at Height Policy

Young Persons Policy


Human resources

The documents below are available from human.resources@newdur.ac.uk

Adoption Policy
Anti-Bribery Policy

Appeals Procedure (Staff)
Appraisal Principles and Guidelines

Code of Conduct (Staff)

College PREVENT Duty
Competence Procedure
Criminal Records Bureau Enhanced Disclosure Service Utilisation Policy

DBS Code of Practice
Disciplinary Policy & Procedure (Staff)
Domestic Abuse Policy

Employment Reflection Procedure

Equality Diversity and Inclusion Policy

Facilities Agreement
Flexible Working Procedure
Grievance Policy & Procedure
Job Evaluation Appeals Process
Job Share Policy
Joint Collective Bargaining Agreement
Joint Consultative Committee Constitution Policy
Lifelong Learning Policy
Managing Stress at Work Policy
Maternity Guidelines
Mental Health and Wellbeing Strategy

Paternity Guidelines
Pay Policy
Performance Monitoring for Probationary Employees
Prevention and Management of Substance Misuse Policy
Prevention of Harassment, Bullying & Victimisation in the Workplace Policy
Public Interest Disclosure Procedure ("Whistleblowing")
Recruitment & Selection Procedure
Redeployment & Redundancy Policy

Relocation Expenses Policy

Safeguarding Vulnerable Groups – Recruitment & Selection Procedure
Senior Post Holders and Corporation Secretary Disciplinary Procedure
Shared Parental Leave Policy
Sickness Absence Policy
Single Equality, Diversity and Inclusion Scheme

Social Media Policy
Special Leave Policy
Staff Appraisal Guidelines
Trade Union Facilities Agreement



Acceptable Use Policy for ICT
Student Guide on Acceptable Use of IT Facilities
Acceptable Use of Schoology VLE for Partners

ICT Business Continuity Plan - available from foi@newdur.ac.uk
ICT User Management Procedure - available from foi@newdur.ac.uk

Payment Card Security Policy - available from foi@newdur.ac.uk

VLE Policy

Web & Intranet Management Policy



Records & information management
CCTV Policy - available from Health&Safety@newdur.ac.uk
Code of Conduct for Photographs and Recordings (DP4)

Confidential Waste Disposal Guidelines
Copyright Policy

Creating Privacy Notices (DP7)

Data Protection for Staff (DP2)

Data Protection Impact Assessment Guidelines (DP6)
Data Protection Policy

Fileplan - available from foi@newdur.ac.uk

Freedom of Information Fees and Charges

Freedom of Information Policy

Information Security Policy

Information Security Policy - Supplier Questionnaire

Legitimate Interest Impact Assessment Guidelines (DP8)

Making a Data Protection Request (DP1)

Microsoft 365 Management Policy 

Policy on Management and Monitoring of Electronic Communications, Internet and Telephones

Providing References (DP3)

Records Management Policy

Records Manual

Reference Guidance - Providing Employer References - available from human.resources@newdur.ac.uk

Use of Electronic Signatures Policy

Use of Online Survey Software (DP5)


Student communications agreements


Appreticeship Employers

Full-time and part-time further education students

University level students



Student services
The documents not linked to below are available from foi@newdur.ac.uk

Attendance and Punctuality Policy
Careers Education, Information and Guidance Policy
HE Academic and Pastoral Support Policy
HE Admissions Appeals Policy
HE Admissions Appeals Procedure

HE Admissions Appeals Application
HE Public Information Policy

Learner Behaviour Policy

Learning Support Policy 

Maths and English Skills for Development for Student Policy

Prevent and CSE- Barnardos leaflet on CSE for parents and carers
- Barnardos leaflet on CSE for young people
- Parents Guide to Extremism and Radicalisation
Prevention of Bullying Policy - Learners
Procedures for Dealing with Bullying Incidents or Concerns
Safeguarding Policies and Procedures
Sexual Violence and Sexual Harassment between Children in Schools and Colleges
Student Disciplinary Policy
Student Disciplinary Procedure
Tuition Fees Policy
Tutorial Policy

Remote Learning Information