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College Enrolment Notice 2026/2027

College Enrolment Notice 2026/2027 - V3

This document is your Learning Agreement with the College. It states the main qualification(s) for which you are aiming and the planned learning hours. It is the College’s aim to help you to succeed in your qualification(s). You must intend to complete the full qualification(s). If you want to update or remove any of the personal data you have provided you can make a request to do so by contacting This email address is being protected from spambots. You need JavaScript enabled to view it. New College Durham is the Data Controller for the personal data you have supplied and our Data Protection Officer can be contacted by emailing This email address is being protected from spambots. You need JavaScript enabled to view it..  Most of the information collected at enrolment is required by us to deliver your course and to prove you are studying with us. To do this and to fulfil our contract with you we will share relevant information about you with our Funding Providers, Validating and Awarding Bodies, End Point Assessment organisations, sub-contracted service providers and with any of our partner institutions that are contracted to deliver your course(s). If we are asked by a local authority or school to confirm that you are studying with us we will only do so if we are required by law; for a task we or they are required to carry out in the public interest; if we know you have given consent; or in order to enable you to receive a benefit (e.g. Council Tax Benefit). In addition we may use recognised legitimate interests to share information for the purposes of safeguarding, law enforcement and crime prevention, public safety and in critical emergencies. We may also share your personal information with our Auditors to demonstrate our adherence to the law and good practice and we do this because it is a legal obligation of the College. We will retain data that is required by the College and our Funding Providers for 6 years after your course ends in order to administrate your enrolment contract with us. We will retain some data indefinitely as a permanent record to show who you are, when you attended the College, what your assessment marks were and what awards you achieved. This will help us to supply you with a reference or transcript if you request one as part of our public task and ultimately for archival purposes in the public interest.  The College will use photographs or recordings in which you may feature for some marketing purposes. This will be done under the legal basis of ‘Legitimate Interest’. If we collect other data from you in the course of your studies we will inform you why we have asked for it, what we will use it for, who we may pass it to and how long we intend to keep it for. For more detail, please see our website Privacy Notices.

This privacy notice is issued on behalf of the Secretary of State for the Department of Education (DfE) to inform learners about the Individualised Learner Record (ILR) and how their personal information is used in the ILR. Your personal information is used by the DfE to exercise our functions under article 6(1)(e) of the UK GDPR and to meet our statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. Our lawful basis for using your special category personal data is covered under Substantial Public Interest based in law (Article 9(2)(g)) of UK GDPR legislation. This processing is under Section 54 of the Further and Higher Education Act (1992).  The ILR collects data about learners and learning undertaken. Publicly funded colleges, training organisations, local authorities, and employers (FE providers) must collect and return the data each year under the terms of a funding agreement, contract or grant agreement. It helps ensure that public money is being spent in line with government targets. It is also used for education, training, employment, and well-being purposes, including research.  We retain your ILR learner data for 20 years for operational purposes (e.g. to fund your learning and to publish official statistics). Your personal data is then retained in our research databases until you are aged 80 years so that it can be used for long-term research purposes. For more information about the ILR and the data collected, please see the ILR specification at https://www.gov.uk/government/collections/individualised-learner-record-ilr  ILR data is shared with third parties where it complies with DfE data sharing procedures and where the law allows it. The DfE and the English European Social Fund (ESF) Managing Authority (or agents acting on their behalf) may contact learners to carry out research and evaluation to inform the effectiveness of training.  For more information about how your personal data is used and your individual rights, please see the DfE Personal Information Charter ( https://www.gov.uk/government/organisations/department-for-education/about/personal-information-charter ) and the DfE Privacy Notice ( https://www.gov.uk/government/publications/privacy-notice-for-key-stage-5-and-adult-education )  If you would like to get in touch with us or request a copy of the personal information DfE holds about you, you can contact the DfE in the following ways:

If you are unhappy with how we have used your personal data, you can complain to the Information Commissioner’s Office (ICO) at:
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. You can also call their helpline on 0303 123 1113 or visit https://www.ico.org.uk

You confirm acceptance of the College Acceptable Use Policy by signing this agreement. Once your student enrolment is confirmed by the College, and if user privileges for the College network services are given, compliance with the Acceptable Use Policy will be required for as long as user privileges are extended. The full AUP is in the Student Intranet

You will need to provide a photograph.  This is so we can ensure the safety and security of everyone at the College.  This will also enable the college to issue you with an ID card.  We’ll keep this photo with your student record for 6 years after your course ends.

Tuition Fees – Your enrolment is subject to the College’s regulations relating to fees and charges, as outlined in the following documents: HE Tuition Fees, Payments and Refunds Policy, HE Fees Sanctions Policy, HE Refund and Compensation Policy and FE/Full Cost Tuition Fees and Refund Policy. Please ensure that you have read and understood these policies which are available on our Fees and funding page. Where fees are being paid by the Student Loans Company or a sponsor, you will remain personally responsible for all fees if confirmation of payment has not been received by week three of your course. For students paying fees on a full-cost basis, responsibility for payment rests with the student from the first day of the course. For ESFA-funded courses, all fees and charges will remain payable by the student until acceptable evidence of fee remission eligibility has been provided. If you are exempt from paying fees due to receipt of a qualifying benefit, you will be required to submit a signed declaration confirming your entitlement. The College reserves the right to recover any outstanding debts through its Debt Recovery Partner and, where considered appropriate, by legal action.

Belonging and Inclusion – New College Durham is committed to embedding a culture of belonging and inclusion across all our services. We strive to create an environment where everyone feels valued, respected and supported. By fostering a strong sense of belonging and promoting inclusive practices, we enable individuals to thrive and achieve their full potential.

Safeguarding – New College Durham is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. Any learner who feels unsafe – or feels that another learner may be feeling unsafe – must report their concerns to a Designated Safeguarding Lead.

HE - For HE students studying for a NCD Foundation Degree or an Open University Degree you should read the Academic Regulations pertaining to your course. These are available here Higher Education Information Page. If you are studying for an HE Qualification, by enrolling with us you are accepting our University Centre Terms and Conditions which will apply to your programme of study.

Support - If you have a learning difficulty or a disability and you would like to talk to someone, the following services are available:

Additional Learning Support – support for Special Educational Needs and Disabilities (SEND). Contact This email address is being protected from spambots. You need JavaScript enabled to view it. or Tel: 0191 375 4380

ASC - Careers, Funding Guidance, Personal Counselling and Mental Health Support are available from ASC (Advice Support Careers) Tel: 0191 375 4400

Bursary Support Fund - For funding for travel, meals, kit, equipment, uniform and bursary support contact – This email address is being protected from spambots. You need JavaScript enabled to view it.

If you made an application to study with us you may have been asked to disclose any relevant criminal convictions. If you haven’t provided this information already please could you complete the information requested at enrolment. For more information about this please see our Policy on Disclosure of Criminal Convictions.  Students on some courses are required to undertake a DBS check before they can be accepted onto the course. It is important that these students are aware of the government DBS Code of Practice.

By signing this learning agreement, you acknowledge and agree to adhere to the College's expected standards of behaviour. Failure to comply with these standards will result in disciplinary sanctions as outlined in the student disciplinary procedure. Such sanctions may include, but are not limited to, warnings, suspension, or removal from the College.